Senior Principal Supply Chain Management Officer

Job Description
 Duties and responsibilities at this level will entail:

• Provide technical input in development, implementation and review of the College’s strategic plan, vision, mission and objectives.
• Oversee establishment, nurturing, and strengthening collaborations and partnerships with Government agencies, development partners, the private sector, and other key stakeholders to enhance synergy, resource mobilization, and effective delivery of the Department’s mandate.
• Oversee formulation, implementation, monitoring, and review of the Department’s annual budgets, procurement and disposal plans, performance contracts, and annual reports to ensure prudent resource utilization, operational efficiency, and alignment with the College’s strategic priorities and governance frameworks.
• Oversee coaching, mentoring, and developing staff to foster a high-performing, motivated, and ethical workforce that effectively delivers on the Department’s mandate.
• Oversee formulation, implementation, monitoring, and continuous improvement of the Department’s risk management policies and frameworks to ensure robust systems for accountability, enterprise risk management, and business continuity.
• Oversee development, implementation, and periodic review of the Department’s Citizen Service Delivery Charter to enhance accountability, transparency, and service excellence in addressing stakeholder needs and expectations.
• Represent the department in institutional committees, contributing to policy formulation, academic governance, and strategic decision-making.
• Foster and entrench a conducive corporate culture that upholds ethical conduct, integrity, professionalism, and good governance within the Division, in line with the Constitution of Kenya, 2010, and the College’s core values.
• Oversee development and implementation of corruption prevention and mitigation strategies in the Department.
• Oversee implementation of principles of Corporate Governance, relevant national policies, guidelines and directives within the Department.
• Oversee management of public complaints resolution, information access requests, and public awareness initiatives to enhance transparency, stakeholder engagement, and public confidence.
• Prepare and supervise departmental work plans to ensure that the division executes its mandate effectively.
•  Plan, maintain and monitor divisional budget to ensure prudent use of resources in the division.
• Consolidate Annual and Revised Procurement Plan.
• Consolidate Annual Disposal Plan.
• Check all procurement requisitions and ensuring all procurements are as per plan.
• Prepare prequalification document.
• Monitor contract management in accordance with terms and conditions of contract.
• Prepare RFP, EOI, Tender documents and quotations documents in consultation with the users.
• Provide Secretariat services to Procurement ad hoc Committees.
• Prepare Tender adverts.
• Participate in the evaluation of tenders and quotations.
• Undertake reconciliation of records as necessary.
• Identify obsolete stores and equipment for disposal.
• Maintaining and updating list of prequalified bidders for goods, works and services including list of the special Groups.
• Preparing monthly, quarterly, semi-annual and annual statutory and management reports on all procurement activities and report to the relevant authorities.
• Maintaining and archiving procurement and asset disposal documents and records.
• Preparing notification letters and letter of award.
• Participating in the inspection and acceptance of goods, works and services.

Person Specifications
 For appointment to this position, an officer must have:

• Bachelor’s Degree in any of the following disciplines; Procurement, Purchasing, Supply ChainManagement, Logistics or any equivalent qualifications from a recognized institution.
• A minimum period of six 6 years’ relevant work experience.
• Member of a professional body in good standing.
• Proficiency in computer applications.
• Fulfilled the requirements of Chapter Six of the Constitution