Senior Office Administrative Assistant

Requirements

• Served in the grade of Assistant Office Administrator I or Senor Administrative Assistant for a minimum period of three (3) years;
• Craft Certificate in Secretarial Studies from the Kenya National Examination council;
• OR
• Business education single and group certificate (BES & GC) from the Kenya National Examination Council in the following subjects;

• a) Typewriting III (50 w.p.m)/computerized document processing III
• b) Business English III/Communication II
• c) Commerce II
• d) Office practice II
• e) Office management III/Office Administration and Management III
• f) Secretarial Duties II

• iii. Certificate in public relations and customer care course lasting not less than two (2) weeks from the Kenya School of Government or other recognized institution;
• iv. Certificate in Computer Applications from a recognized institution; and
• v. Shown merit and ability as reflected in work performance and results.

Duties and Responsibilities

• Taking oral dictation word and data processing;
• Operating office equipment;
• Ensuring security of office equipment, documents and records;
• Attending to visitor/clients;
• Handling telephone calls appointments;
• Maintaining diaries and scheduling of meetings;
• Ensuring an up to date filing system in the office supervision of office cleanliness handling routine correspondences;
• Managing office petty cash; and
• Undertaking any other office administrative services duties that may be assigned.