RSO Office Management Assistant (U.S. Citizen Eligible Family Members (USEFMs)

Announcement Number: FREETOWN-2026-020 Grade: FP - 0120 8 Salary: USD $38,926 /Per Year Open Period: 08/03/2026 - 08/18/2026 Format MM/DD/YYYY

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About: Announcement Number: FREETOWN-2026-020 Hiring Agency: Embassy Freetown Position Title: RSO Office Management Assistant (U.S. Citizen Eligible Family Members (USEFMs) Open Period: 08/03/2026 - 08/18/2026 Format MM/DD/YYYY Vacancy Time Zone: GMT Series/Grade: FP - 0120 8 Salary: USD $38,926 /Per Year Work Schedule: Full-time - Full Time (40 hours per week) Monday to Thursday 08:00-17:15 Friday 8:00-13:00 Promotion Potential: FP-8 Duty Location(s): 1 Vacancy in Freetown, SL Telework Eligible: No For More Info: HR Section +23299105500 HRFreetown@state.gov

Overview: Hiring Path: • Open to the public Who May Apply/Clarification From the Agency: This position is open to: • U.S. Citizen Eligible Family Members (USEFMs) - All Agencies FP salary is FP 08. Final salary is determined by Washington. Security Clearance Required: Top Secret Clearance Appointment Type Temporary Marketing Statement: EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. Summary: The U.S. Mission in Sierra Leone is seeking eligible and qualified U.S. Citizen Eligible Family Members (USEFMs )applicants for the RSO Management Assistant in the Regional Security office. Supervisory Position: No Relocation Expenses Reimbursed: No Back to top

Duties: The incumbent performs clerical and administrative duties as the Office Management Assistant (OMA) for the Regional Security Office (RSO) pertaining to a multitude of RSO administrative items, both classified and unclassified. The incumbent will need to work independently and possess strong communication skills as the incumbent will be in contact with many diverse individuals on a daily basis. Incumbent will require unescorted access to the Control Access Area (CAA) and a Secret security clearance for most posts, although a Top Secret clearance may be required in certain instances where Post requires it. General Clerical Duties Serves as the Office Management Assistant for the RSO office. Incumbent is the first line of contact on general inquiries or requests. Position is responsible for the collection, review, compilation, and distribution of all incoming/outgoing communication traffic, and correspondence. Communicates directives and instructions from the RSO to locally Employed Staff. Organizes all administrative and clerical work in the RSO office, including oversight of office equipment, inventories, processing staff timesheets, as well as scheduling of appointments, security briefings, meetings, and events for the section. Assists RSO in the monitoring of general expenditures and operating expenses with the various funding cites applicable to security operations at post. Assists RSO in formulating yearly budget requests RSO Database and System Maintenance Maintains overall management of RSO filing systems and software to include schedules and calendars; unclassified and classified office records, archives, policies, manuals, and personnel security files. Manages entries into Diplomatic Security (DS)-propriety applications Proper handling of sensitive RSO records and provides advises on departmental guidelines for maintaining records. Writing and Documentations Drafts routine and substantive correspondence, including memoranda, cables, and security notices for publishing, including proofreading and quality assurance of drafts by the section. Office Logistics Coordinates travel logistics, travel arrangements, and temporary duty assignments for the section as well as visitors to the section, providing assistance with travel as necessary. Issues security badges for Mission staff. Back to top

Qualifications and Evaluations: Requirements: All selected candidates must be able to obtain and hold a: Top Security security clearance. Selected candidate must be able to begin working within a reasonable period of time 5 Weeks upon receipt of agency authorization and/or clearances/certifications or their candidacy may end. Education Requirements: Completion of high school is required. Evaluations: You will be evaluated against the qualifications and requirements in this vacancy announcement. You may be asked to complete a pre-employment language or skills test. You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position. Qualifications: Experience : Two years of administrative experience which would include some of the following types of administrative duties: filing, scanning, scheduling appointments/meetings, maintaining calendars, ordering office supplies, making travel arrangements and receiving telephone calls. Language: English - Level 4 - Fluent; speaking/reading/writing, may include the ability to translate Job Knowledge: Proficient in the use of standard office equipment (PCs, faxes, phones, copying machines, etc.) Knowledge of Tags and Terms for the general principles of filing, general office procedures and computer-based data management. Skills And Abilities: Must be proficient in Microsoft (MS) Outlook to organize tasks, calendars, and contact databases; of MS Office (Word, Excel, Access, PowerPoint) to organize and present information, and Internet Explorer. Must be able to type 40 wpm. Must be able to find innovative solutions to practical problems. Must be able to plan, organize and prioritize complex tasks to meet tight deadlines. Must be able to prioritize and handle several different tasks at once and maintain a high standard performance while under pressure. Must be able to find information quickly using written and on-line sources on the internet and to distinguish reliable from unreliable information. Must be able to write logically and clearly, developing and expressing ideas effectively, while following the general rules of standard written English. Must be able to proof read and edit documents written by others. Must be able to communicate effectively and professionally with the local and diplomatic community Back to top

Benefits and Other Info: Benefits: Agency Benefits: For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C. Other Information: HIRING PREFERENCE SELECTION PROCESS: A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference. HIRING PREFERENCE ORDER Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran* AEFM / USEFM Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights ** * IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. ** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau. For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the 3 FAM 7210 Definitions. ADDITIONAL EMPLOYMENT CONSIDERATIONS The following apply to EFMs, USEFMs, and AEFMs only: Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing. The following apply to Locally Employed (LE) staff only: Current employees serving a probationary period are not eligible. Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible. Back to top

How to Apply: How to Apply: Click the “Apply to This Vacancy” button at the top of the page to begin your application. For an instructional video on how to apply click here . Please address all relevant experience, education, language skills (including English), and job related skills or requirements in your application. You may edit your application any time before the vacancy closing date. If you fail to submit a complete application by the vacancy closing date of this vacancy, then your application may be disqualified for this position. For a copy of the complete position description, please contact the HR Office. To request a reasonable accommodation, please contact the HR Office. Required Documents: Please upload all applicable documents to your application. If you fail to submit a complete application, then your application may be disqualified for this position. All Applicants: Residency Permit Work Permit Certificate In addition, Eligible Family Member (EFM) Applicants must submit: Copy of Sponsor's Travel Orders/Assignment Notification (or equivalent) Passport copy DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable) SF-50 (if applicable) Next Steps: The HR Office will contact successful applicants. For more information on applying for jobs or employment with us, please visit the U.S. Mission website https://sl.usembassy.gov/jobs .. Thank you for your application and your interest in working with us. Back to top