Receptionist

Department:

Administration / Front Office

We are seeking a mature, organized, and professional Receptionist to manage front office operations and support administrative functions. The ideal candidate will be responsible for handling office communication, record management, and ensuring efficient day-to-day office coordination.

Key Responsibilities:

• Receive and attend to visitors professionally and courteously.
• Manage incoming and outgoing calls, emails, and correspondence.
• Maintain proper filing systems (both hard copy and digital records).
• Perform accurate data entry and maintain updated office records.
• Prepare reports, spreadsheets, and documents as required.
• Manage office schedules, appointments, and meeting arrangements.
• Ensure proper organization of office documents and records.
• Support administration with clerical duties.
• Handle incoming and outgoing mail and dispatch.

Qualifications:

• Diploma or below in Business Administration, Secretarial Studies, Office Administration, or related field.
• Strong computer proficiency, especially in:
• Microsoft Excel
• Spreadsheets
• Word processing
• Typing speed of not less than 40 words per minute.
• Excellent filing, record-keeping, and organizational skills.
• Strong command of English, both written and spoken.

Experience:

• At least 3 years in a similar administrative or front office role.

Requirements:

• Must be 30 years and above.

Key Competencies:

• High attention to detail
• Professional communication
• Confidentiality
• Organization skills
• Time management
• Customer service skills