Programme Coordinator (Migration Management) (P)

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. 

For the purpose of this vacancy, the following are considered first-tier candidates:

• Internal candidates
• Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories:  
• Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Trinidad and Tobago, Tuvalu, Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

Under the overall guidance of the Chief of Mission and direct supervision of the Head of Programme and Policy Development, and in close cooperation with Programme Managers and Head of Sub Offices, in close coordination with the Regional Thematic Specialist (RTS) and relevant Divisions/ Departments/ Units at Headquarters, the Programme Coordinator (Migration Management) will be responsible and accountable for the implementation, oversight, and coordination of IOM Kenya's Migration Management programme portfolio, including the fields of labour mobility, immigration and border governance, and migrant protection.

Required Qualifications and Experience

Education

• Master's degree in Social Sciences, International Relations, Development Studies, Law, or a related field from an accredited academic institution with at least five years of relevant professional experience; or,
• Bachelor's degree in the above fields with seven years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Professional experience in the fields of labour mobility, diaspora engagement, immigration and border governance, and migrant protection programming, knowledge on related global policies and guidelines;
• Experience working in the implementation and delivery of migration management-related projects in a variety of contexts is a must;
• Strong project implementation and management experience, including project monitoring and reporting;
• Demonstrated experience in policy and strategy development;
• Experience working in complex settings that require sound judgment and operational flexibility; and,
• Previous work experience in East and Horn of Africa and the Intergovernmental Authority on Development (IGAD) region in a similar capacity, in particular with the UN, is a strong advantage.

Skills

• Excellent written and verbal communication and negotiation skills;
• Good knowledge of principles and practices of project management and monitoring and evaluation;
• Proven resource management skills with familiarity with budget/financial administration;
• Good knowledge of the broad range of migration-related subject areas dealt with by the Organization;
• Strong ability to supervise interventions and coordinate administrative activities;
• Delivers on set objectives with tight deadlines;
• Effectively coordinates actions with implementing and other partners;
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office and regional objectives;
• Works effectively in high-pressure, rapidly changing environments;
• Coordinates actions with all relevant actors and makes use of coordination structures;
• Supports effective information sharing between internal units, external partners, and other IOM offices, and all other relevant actors;
• Ability to think both creatively and strategically; and,
• Good interpersonal communication and presentation skills.

Languages

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Responsibilities and Accountabilities

1. Oversee and coordinate the implementation of country-specific policies and strategies pertaining to labour mobility, immigration and border governance, and migrant protection in the context of mobility dynamics in Kenya, and identify and develop new projects and programmes to address migration management needs in Kenya.
2. In close collaboration with the Chief of Mission and Head of Programme and Policy Development, ensure that all components of relevant projects, programmes, and activities operate in a coherent and mutually supportive manner, ensuring smooth coordination among all partners and stakeholders.
3. Ensure the provision of timely, accurate, standardized, and adequate information to all relevant stakeholders on relevant IOM interventions, including active engagement in relevant forums and providing strategic and operational inputs.
4. Ensure alignment of programmatic planning and response with Government of Kenya priorities, interagency common planning frameworks, and improved coordination in migration management efforts envisaged by IOM in relevant thematic areas.
5. Recommend and ensure effective integration of cross-cutting issues, including gender, age, education, disability, environment, and protection in relevant programming for further enhancement of IOM's programming on leaving no one behind.
6. Guide and supervise staff responsible for the implementation of relevant projects and programmes. Coordinate and provide training to staff to promote a common understanding and knowledge of ways and means to strengthen programming.
7. Identify new opportunities for the relevant portfolios and participate in the development of project proposals in coordination with relevant Programme/Project Managers and Units in the Mission, the Regional Office, and HQ.
8. Ensure compliance with institutional and donor reporting procedures, including adherence to reporting timelines, templates, approval processes, and internal systems (e.g., PRIMA), and proactively mitigate risks of delays or inaccuracies.
9. Liaise with donor representatives to ensure timely and accurate reporting and to address any concerns or issues related to project implementation.
10. Develop and maintain effective relationships with key stakeholders, including government officials, civil society organizations, and other partners to ensure that IOM's migration management programme is aligned with national priorities and that the Organization's activities are well-coordinated and effective.
11. Provide technical guidance and support to Programme Managers and staff on migration management-related issues, including policy and strategy development, project implementation, and monitoring and evaluation.
12. Develop and implement effective monitoring and evaluation systems to track progress and identify areas for improvement in IOM's migration management programme.
13. Ensure that all IOM staff members are aware of and adhere to IOM's policies and procedures, including those related to migration management, and that they are equipped with the necessary skills and knowledge to perform their duties effectively.
14. Develop and maintain effective partnerships with other UN agencies, NGOs, and government institutions to ensure that IOM's migration management programme is well-coordinated and effective.
15. Provide technical assistance and support to government institutions and other partners to strengthen their capacity to manage migration effectively.
16. Develop and implement effective communication strategies to raise awareness about IOM's migration management programme and to promote the Organization's activities and achievements.
17. Ensure that all IOM staff members are aware of and adhere to IOM's policies and procedures, including those related to migration management, and that they are equipped with the necessary skills and knowledge to perform their duties effectively.
18. Develop and maintain effective partnerships with other UN agencies, NGOs, and government institutions to ensure that IOM's migration management programme is well-coordinated and effective.
19. Provide technical assistance and support to government institutions and other partners to strengthen their capacity to manage migration effectively.
20. Develop and implement effective communication strategies to raise awareness about IOM's migration management programme and to promote the Organization's activities and achievements.