Principal Clerical Officer

Requirements

• Served in the grade of chief clerical officer for a minimum period of three (3) years;
• Kenya certificate of secondary education (KCSE) mean grade C- (minus)or its equivalent qualification;
• Supervisory skills course lasting not less than two (2) weeks from a recognized institution;
• Certificate in any of the following disciplines: human resource management (HRM), Business Administration, Kenya Accounts Technician Certificate (KATC), Supply Chain Management or Records Management lasting not less than six (6) months from a recognized institution;
• Passed the proficiency examination for clerical officers;
• Certificate in computer application skills from a recognized institution;
• Shown merit and ability as reflected in work performance and results.

DUTIES AND RESPONSIBILITIES

This is the highest grade in the cadre. An officer at this level will supervise a group of Clerical Officers in a specific area of deployment.

• Verifying compiled statistical records for accuracy;
• Coordinating processing of human resource records and accounting transactions;
• Ensuring maintenance of efficient filing system;
• Safe custody of invoices, receipts vouchers and related records;
• Processing appointments, promotions , discipline cases, transfers and other related duties in human resource management;
• Verifying payment vouchers;
• Computing financial or statistical records based on routine or special sources of information;
• Drafting complex routine correspondences;
• Drafting indents for advertisement;
• Processing pension documents;
• Processing documents for issuance of academic records;
• Inducting new clerical personnel;
• Monitoring and guiding other clerical officers.