HR Senior Assistant

The HR Senior Assistant provides technical and administrative support to ensure the efficient processing, documentation, monitoring, and maintenance of a wide range of HR transactions and services delivered to Office personnel.

HR Advice

• Provide guidance to personnel on administrative procedures, processes and practices related to the delivery of HR services.
• Assist the HR Lead in engaging with internal and external clients, addressing routine inquiries and escalating complex or exceptional issues as needed.
• Contribute to a positive onboarding experience by supporting the timely processing of new hire documentation and orientation tasks.
• Advise personnel on standard aspects of recruitment, performance management, and learning and development processes in accordance with UNOPS policies.

Talent Acquisition and Administration

• Support the end-to-end recruitment process, including the preparation of offers and rejections, data entry in the HR information system (HRIS), and coordination of reference checks.
• Assist in the longlisting, testing, and interviewing stages, including calculating applicable fees and documenting recruitment proceedings, particularly for General Service (GS) positions. Finalize selection and other required process approvals
• Inform and advise personnel, consultants, partners, and project resources on standard conditions of service and entitlements based on their contract modality, ensuring timely and efficient onboarding.
• Follow up with supervisors and personnel to ensure timely completion of HR processes such as absence requests and performance evaluations in HRIS.
• Support payroll verification processes and maintain accurate HR records and reference files.
• Monitor the status of HR actions, including expiring contracts and pending separations, to enable timely intervention by the HR Lead and supervisors.

Knowledge Building and Sharing

• Provide planning, logistical, and administrative support for HR-related training sessions and learning initiatives.
• Participate in the delivery and facilitation of knowledge-sharing activities to build HR capacity within the organization.

Skills

Competencies

For people managers only

Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Education Requirements

Required

• Secondary school (or equivalent) with 5 years of relevant experience OR
• Bachelor’s degree (or equivalent) in any discipline with 1 year of relevant experience is required

Desired

• A globally or nationally recognized professional certificate in Human Resource Management (HRM) is desired.

Experience Requirements

Required

• Relevant experience is work in recruitment and HR generalist services.
• Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required.

Desired

• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.

Language Requirements

LanguageProficiency LevelRequirementFrenchFluentRequiredEnglishIntermediateRequired

How to Apply

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.