Executive Assistant -Country Director- Kenya

About Us

Living Water Service Centre (LWSC) - Kenya being an affiliate of Living Water International, is a Christian non-profit organization dedicated to providing safe water access, sanitation, hygiene and community engagement in Kenya. Founded in 1990, LWSC has grown to become a beacon of hope with 1300 projects across the Country. The Organization's mission is to ensure that communities have access to clean water, which is essential for their well-being and development. LWSC's work is guided by the "WASH Program Area" philosophy, focusing on comprehensive WASH services in defined regions for 3-5 years, making a tangible impact on the lives of those it serves.

Role

EXECUTIVE ASSISTANT TO THE COUNTRY DIRECTOR -KENYA

Location

NAIROBI

Position Summary

Provide high-level, confidential administrative and strategic support to the Country Director’s office, ensuring efficient coordination of priorities, communication, and operations. The role supports executive decision-making, board coordination, stakeholder engagement, and program and grants processes while maintaining professionalism, discretion, and operational excellence.

Key Tasks & Responsibilities

• Executive Support to Country Director
  • Manage the Country Director’s calendar, appointments, and correspondence to ensure optimal time utilization.
  • Act as a key liaison to foster high-level collaboration between the senior management team, regional coordinators, and external partners.
  • Prepare, coordinate & prioritize high-quality reports (monthly, quarterly, and project-specific), ensuring timely scheduling and proactively sharing reminders to support adherence to deadlines.
  • Review and prioritize documents/requests for approval, ensuring accuracy and timely submission.
  • Conduct background research to help prepare professional PowerPoint presentations, budget drafts, and executive briefing notes.
  • Coordinate meetings, including scheduling, logistics, and documentation (minutes and action tracking).
  • Communicate key management decisions agreed on meetings and follow up on action points.
  • Represent the Country Director in meetings when delegated.
  • Organize official events, stakeholder engagements, and visitor coordination.
  • Maintain organized filing systems (digital and physical) for efficient document retrieval.
  • Lead & support end-to-end travel coordination for country director’s office.
• Donor & Strategic Support
  • Identify and track potential fundraising and partnership opportunities.
  • Maintain an up-to-date database of donors, proposals, and project pipelines.
  • Support proposal development and submission processes.
  • Strengthen relationships with stakeholders, partners, and donors.
  • Support grants management processes in collaboration with the Regional Program Officer – Grants.
  • Participate in donor and partner meetings to record minutes, track all action items, and provide regular progress updates to the Country Director (CD).
  • Coordinate the development of high-quality internal and external reports, ensuring all NGO, donor, and partner compliance standards are met.
  • Strengthen stakeholder engagement by planning and executing high-level meetings and special events that advance the organization’s mission.
• Board & Compliance Coordination
  • Coordinate all aspects of Board meetings (planning, logistics, documentation, and follow-ups).
  • Ensure timely submission of statutory and governance requirements (e.g., PBORA compliance).
  • Ensure compliance with NGO regulatory requirements and governance standards.
  • Maintain proper records of Board decisions and documentation.
  • Manage Board meeting cycles, including agenda preparation, circulation of papers, and follow-up on resolutions.
  • Coordinate all Board meeting logistics, ensuring that hospitality arrangements and required member stipends are executed accurately and in line with organizational policy.
• Reports Management
  • Support the coordination and timely consolidation of monthly, quarterly, and project-specific organization or donor reports.

Education / Experience

• Bachelor’s degree /Higher Diploma in Business Administration, Project Management, or a related field
• Minimum 2–3 years’ experience in administrative or executive support roles.
• Experience supporting senior management or leadership offices is preferred.
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), with demonstrated ability to prepare professional presentations and reports.

Skills and Competencies

• Strong organizational and multitasking
• Excellent written and verbal communication skills
• High level of professionalism and confidentiality
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Open to learning & be innovative
• Administrative skills
• Strong interpersonal and stakeholder engagement skills

How to Apply

Kindly ensure that you submit your Cover Letter (maximum of 1 page) and CV (maximum of 2 pages) via email to Kenya.Jobs@water.cc