Deputy Director for Grants and Accountability

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Background

Across two refugee camps, Dadaab and Kakuma, and four counties (Garissa, Turkana, West Pokot and Nairobi), the IRC implements programs in the sectors of health, Nutrition, governance & rights, and women’s protection & empowerment, Economic Recovery and Development, as well as providing emergency response through a network of four field offices and a range of institutional and community-based partnerships.

Scope

The Deputy Director for Grants and Accountability (DDGA) is a central figure within the IRC country program management and support infrastructure and a member of the senior management team (SMT). Under the supervision of the Country Director (CD), the DDGA leads a team of approximately 20 staff with a portfolio focusing on effective awards and donor relationship management, oversight of business development processes, partnerships, monitoring, evaluation, and learning and client accountability. The DDGA is responsible for significant elements of IRC’s SAP100 strategy implementation including leading on achieving partnerships and client accountability goals, as well as management of key humanitarian donor relationships together with the CD. The DDGA collaborates closely with all SMT members, but particularly the Deputy Director for Programs (DDP) to ensure effective delivery on all awards.

Responsibilities

Awards Management and Business Development (40%)

The DDGA is the lead of IRC Kenya’s Grants & Partnerships unit. This unit is responsible for ensuring effective and efficient management of all awards and sub-awards including leading award reviews, ensuring timely and accurate submission of all required technical and financial reporting, coordinating Project Cycle Meetings (PCM) and budget vs. actual (BVA) reviews, and ensuring compliance on key elements of the awards. This component of the work is led by the Grants Coordinator with direct oversight from the DDGA. This unit is also responsible for implementing IRC Kenya’s fundraising strategy including developing engagement strategies with key donors, reviewing funding calls and leading go/no go meetings, coordinating the proposal development process and ensuring submission of responsive and quality proposals. Specific tasks for the DDGA include:

• Provide direct oversight and mentorship to Grants Coordinator to effectively manage the Grants & Partnerships unit to complete the following tasks:
  • Review grant agreements and contracts to identify compliance issues and contribute to the implementation of appropriate solutions as necessary.
  • Ensure proper post-award management of grants based on both donor and IRC policies.
  • Development, review and submission of all donor reports by Grants Managers is monitored and supported to ensure high quality, accuracy and timeliness. Donor reporting requirements are understood and met, reporting calendar is maintained and distributed, financial & management tracking occurs, and reporting tools exist and are updated regularly
  • Develop a deep understanding of donor policies, regulations and procedures and train other country team members in these areas
  • Ensure an information management and filing system exists and is maintained by Grants Managers; this ensures all donor contractual documents, reports, key correspondence etc. are appropriately filed in up-to-date soft and hard libraries available as meaningful in IRC Kenya offices
  • Review all funding opportunities and schedule go-no go meetings with key stakeholders
  • Coordinate the proposal development and submission process including developing the proposal calendar and work plan, scheduling key meetings, coordinating the review process, ensuring relevant and timely inputs, and reviewing the proposal for compliance with the call
• With Grants Coordinator, serve as interlocuter with Regional Awards Management Unit (AMU) and International Philanthropy and Partnerships (IPP) units and mobilize regional and HQ resources in support of Country Program priorities, particularly for proposal development support and training.
• Lead grant portfolio reviews and ensure SMT is informed of spending trends and any other awards management issues that could impact future funding.
• Ensure effective and professional communication with donors on any award or implementation issues.
• Develop and maintain a Kenya-focused Business Development Strategy and Pipeline for tracking business development and fundraising opportunities based on the established SAP strategy and other identified gaps. Identify new donors for engagement and fundraising opportunities.
• Ensure proposal development systems are in place for management, programs, finance and operations departments to produce timely and quality submissions
• Provide quality assurance for the proposal development process and conduct final reviews of all proposals before submission. Work with the CD, Deputy Director for Programs (DDP), technical coordinators, and grants team to lead proposal development, writing, editing and coordinating and consolidating technical input
• With the mentorship of the Country Director, conduct strategic engagement with donors and other funders and represent the IRC Kenya with humanitarian donors including accompanying strategic donors on field site visits

Partnerships (25%)

IRC Kenya has committed in its SAP to spend 8% of funding through local partners by FY2024. The Grants & Partnerships unit facilitates this process bringing together the programs, finance, HR, and operations departments to ensure effective partner management. The DDGA serves as the strategic leadership and focal point within the country program for achieving the Partnerships ambition. Specific tasks under this component of the role include:

• Ensure achievement of goals related to the SAP partnerships ambition including funding and identification and onboarding of Strategic Partners
• Embody and model IRC values related to partnerships (partner as equals, partner first etc.) and lead organizational change process related to partnerships
• Understand IRC partnerships processes outlined in the Partnership Excellence for Equality and Results (PEERS) system and mentor other country program members on the approach
• Mobilize resources from IRC