Chief Clerical Officer

Requirements

• Served in the grade of Senior Clerical Officer for a minimum period of three (3) years;
• Kenya Certificate of Secondary Education (KCSE) Mean Grade C-(minus) or its Equivalent qualification;
• Passed the Proficiency Examination for Clerical Officers;
• Certificate in any of the following disciplines: Human Resource Management (HRM), Business Administration, Kenya Accounts Technician Certificate (KATC), Supply Chain Management or Record Management lasting not less than six (6) months from a recognized institution;
• Certificate in computer application skills from a recognized institution and
• Shown merit and ability as reflected in work performance and results

Duties and Responsibilities

• Compiling statistical records;
• Carrying out transactions related to accounts or personnel information;
• Filing receipts;
• Receiving, sorting out, filing and dispatching correspondence;
• Preparing initial documents for issuance of stores;
• Preparing pay change advices (pcas);
• Checking general office cleaning and security of buildings and equipment;
• Verifying pension claims; processing documents for issuance of licenses;
• Maintaining an efficient filing system and safe keeping of invoices;
• Drafting agenda for cases due for presentation to the departmental human resource management and advisory committee (dhrmac) and dtc meetings;
• Processing documents;
• Managing registers;
• Controlling movement of records and files;
• Drafting correspondences;
• Ensuring safe custody of equipment, documents and records.