Administrator / HR Officer

Location: Nairobi, Kenya

Employment Type: Full-Time

Preferred Age Bracket: 22 – 35 Years

Job Summary

We are seeking a proactive, organized, and detail-oriented Administrator / HR Officer to support the day-to-day administrative and human resource functions of the organization. The ideal candidate will be responsible for ensuring smooth office operations, supporting HR processes, maintaining proper records, and assisting management with administrative coordination.

Key Responsibilities

Administrative Responsibilities

• Handle day-to-day office administration and ensure smooth office operations.
• Manage office supplies, equipment, and facilities.
• Maintain proper filing systems and ensure documents are well organized and updated.
• Draft and respond to emails, letters, reports, and other correspondence.
• Receive phone calls, respond to inquiries, and direct communication appropriately.
• Schedule meetings, appointments, and coordinate office activities.
• Support management with administrative coordination and reporting.
• Ensure confidentiality of company and employee information.

Human Resource Responsibilities

• Assist in recruitment processes including receiving applications, scheduling interviews, and onboarding new employees.
• Maintain employee records and HR documentation.
• Support attendance management, leave tracking, and staff welfare activities.
• Assist in preparing HR reports and maintaining updated employee databases.
• Ensure compliance with company policies and HR procedures.
• Coordinate staff communication and internal administrative support.
• Support performance management and employee engagement initiatives.

Qualifications and Skills

• Diploma or Bachelor’s degree in Human Resource Management, Information Technology, Business Administration, or any other related course.
• Proven experience in administration, HR support, or office coordination is an added advantage.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office applications.
• Ability to work independently and as part of a team.
• Strong attention to detail and ability to handle confidential information professionally.

Personal Attributes

• Professional and well-organized.
• Reliable and proactive in handling tasks.
• Good problem-solving and multitasking skills.
• Positive attitude and willingness to learn.