SENIOR ADMINISTRATIVE OFFICER

The incumbent will be responsible for policy development, advisory services, and client support. Leads policy development and advises senior leadership on strategic management issues while ensuring coordinated, client-centric service delivery to UNEP Divisions, Regional Offices, Offices, UNEP administered Multilateral Environment Agreements (MEAs), other UNEP administered entities, with clear accountability mechanisms established. Executes the implementation and training to senior management on the updated Delegation of Authority frameworks that govern UNEP and UNEP administered MEAs in the areas of human resources, finance and budget, procurement, property management, legal instruments, partnerships and programme and project management. Advises senior leadership on strategy, risk management, and operational decision-making, ensuring alignment with delegated authorities and accountability frameworks. Oversees the development of dashboards, key performance indicators, and reporting tools that enhance transparency and accountability. Maintains regular high-level engagement with UNEP Divisions, Regional Offices, Offices, UNEP administered MEAs, other UNEP administered entities to guide alignment with evolving UN Secretariat and UNEP administrative priorities, including authoritative support to Conferences of the Parties and subsidiary bodies. Leads efforts to strengthen knowledge management on administrative matters across UNEP Divisions, Regional Offices, Offices, UNEP administered MEAs other UNEP administered entities. Provides strategic leadership across administrative and operational functions, encompassing diverse areas of administration of Enterprise Risk and Audit Management, Facilities and Environmental Management, Asset Management, Travel, Archives and Records Management, driving efficient planning, execution, and strategic KPI establishment. Manages the roll out and training on Enterprise Risk Management to UNEP Divisions, Regional Offices, Offices, UNEP administered MEAs, other UNEP administered entities. Coordinates internal Board of Auditors (BOA) and external Office of Internal Oversight Services (OIOS) audits, Joint Inspection Unit evaluations and reviews sanctioned by member states (e.g. MOPAN, DEFRA). Coordinates UNEPs response to the Statement of Internal Control. Liaises with UNEP Divisions, Regional Offices, Offices, UNEP administered MEAs, other UNEP administered entities, UNHQ, service providers and partners to support and ensure compliance with environmental, facilities, asset, archives and travel procedures and standards. Advises teams in streamlining policies and procedures, enhancing efficiency, and adopting best practices. Coordinates with UNEP Divisions, Regional Offices, Offices, UNEP administered MEAs, other UNEP administered entities, UNHQ, service providers and partners to ensure integrated service delivery. Strengthens collaboration across UN common systems, including in areas related to Common Back Offices, business operations strategies, and cross functional initiatives. Acts as a liaison with the United Nations Office at Nairobi (UNON), New York and other UN entities on issues related to operations including identifying best practices in administration models. Strengthens partnerships across the UN system administration-related offices, represents UNEP in high-level forums including inter-agency collaboration mechanisms. Participates in inter-agency networks including travel, asset management, Enterprise Risk Management, Statement of Internal Control. Provides inputs to reports and supports UNEP senior management at the High Level Committee on Management, ACABQ, Fifth Committee, Committee of Permanent Representative meetings. Leads the preparation of policy briefs, analytical reports, strategic plans, and inputs for legislative bodies. Monitor compliance with UN rules and standards, ensuring robust internal controls and risk mitigation. Streamlines Standard Operating Procedures across all administrative and programme pillars to ensure ease of effective monitoring, reporting, compliance, Champions change management initiatives to enhance efficiency and innovation. Overseas, designs, negotiates and manages corporate level service level agreements with Service Providers including UN entities, partners and vendors. Guides change management initiatives that support simplification of administrative processes. Promotes a culture of continuous improvement, innovation, and client satisfaction across UNEP Divisions, Regional Offices, Offices, UNEP administered MEAs, other UNEP administered entities. Identifies capacity building needs and lead training/knowledge sharing efforts to enhance staff competencies. Manages and develops staff, promoting collaboration and a culture of continuous improvement across the Section. Manages, guides, develops and trains staff under his/her supervision including evaluation of staff performance (PAS) and recruitment. Fosters teamwork and communication among staff in the Section and across organizational boundaries. Leads team members efforts to collect and analyze data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensures that staff can discover, access, integrate and share data needed to perform their duties. Performs other duties as required.

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