Records Management Assistant

Job Description

Hazina Sacco Society are a fast-growing National SACCO with a country-wide membership from Government Ministries and Parastatals, private organizations and individuals.

Hazina Sacco Society wishes to recruit for the following positions: –

RECORDS MANAGEMENT ASSISTANT – 1 POST

Minimum Requirements

• A Bachelors Degree in Information and Records Management from a recognized University.
• Demonstrate professional competence and administrative ability in handling records management work
• Two (2) years experience in digital records management in a busy registry
• Knowledge of Navision and Electronic Document Management System (EDMS) is an added advantage.

Duties & responsibilities

• Assist Records Management staff in routine daily tasks under the direct guidance of the Assistant Records Officer I.
• Support the implementation of basic record management policies and systems in line with established procedures.
• Perform proper filing, indexing, and retrieval of paper and electronic records to ensure easy access.
• Help track file movements by accurately logging files borrowed from the registry and monitoring their return.
• Assist in opening new files and updating basic records of active files in use.
• Support the organization and basic maintenance of archived materials for proper storage and accessibility.
• Participate in basic staff orientation on simple records management practices as directed.
• Collaborate with team members to maintain smooth communication within the Administration department.
• Perform any other duties as directed by your supervisor.

Job Competencies

• Basic familiarity with records management principles and practices.
• Working proficiency in simple record – keeping tools.
• Strong attention to detail and accuracy in handling records.
• Good communication and interpersonal skills for team support and basic user assistance
• Eagerness to learn and adapt to standard record-keeping procedures.
• Team player