Partnership Finance Assistant_Nairobi

Job Description

Acted is seeking a Partnership Finance Assistant to support post-award management and monitoring of grants and contracts for Implementing Partners (IPs) and Civil Society Organizations (CSOs) in Kenya. Working under the supervision of the Senior Finance Officer, you will ensure that partner projects comply with ACTED internal procedures and donor requirements. Your role is key in strengthening partner financial management, ensuring timely reporting, and supporting risk mitigation and compliance processes.

Key Responsibilities

• Partner support and guidance

• Provide quality control on partner documentation and support partners in improving financial management
• Ensure adoption and use of ACTED templates for IPs/CSOs
• Follow up on partner compliance and proper documentation of expenses
• Track partner progress regularly and maintain follow-up

• Reporting and compliance

• Maintain an updated and accurate database of all IPs/CSOs, including financial reports, agreements, and amendments
• Review partner financial reports and ensure timely submission
• Prepare cashbooks and upload approved reports into the accounting system
• Archive all partner financial records properly for audit and reference
• Assist in drafting partnership agreements, including SGAs, Teaming Agreements, and MoUs

• Internal coordination

• Ensure accuracy of data in compliance with ACTED and donor guidelines
• Support risk mitigation follow-up with partners and identify capacity gaps
• Participate in partner capacity building exercises
• Assist in preparing presentations for Kick-Off Meetings (KOM) and Close-Out Meetings (COM)

• Other responsibilities

• Promote and adhere to the Prevention of Sexual Exploitation and Abuse (PSEA) policy and guidelines
• Carry out any other duties assigned by the Senior Finance Officer

Required Qualifications and Experience

• First degree in Finance, Accounting, Business Administration, or related field
• 2–5 years of relevant experience in grant management, finance, or compliance (INGO experience is highly desirable)
• Knowledge of project/donor compliance and sub-grant management
• Strong analytical, organizational, and coordination skills
• Excellent interpersonal and communication skills
• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint
• Highly organized, detail-oriented, and able to meet deadlines
• Able to work independently or as part of a team
• Fluent in English

How to Apply

Interested Kenyan candidates who meet the required profile are invited to submit their applications i.e cover letter and detailed curriculum vitae as a single document (with the cover letter on the first page and the CV starting on the second page), including the names and contact information of up to two referees to kenya.jobs@acted.org

Applications must be received on or before 5:00 PM on 15 April 2026 with the subject line: Partnership Finance Assistant _Nairobi

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.

Please note; Screening will be conducted on a rolling basis. Only shortlisted candidates will be contacted. ACTED reserves the right to fill this position before the advert deadline. ACTED will not request any payment at any stage of the recruitment process. Furthermore, ACTED has not engaged any agent or third party in connection with this recruitment.