HR Services Administrator – Maternity Cover (12 month FTC)

Job Description

We are looking for an experienced HR administrator to cover for Maternity Leave.

Join our Global People and Culture team, today.

Location

Kenya

Employment and Contract Type

Maternity Cover Fixed term 12 months, fulltime, mainly remote working.

Grade

3

Salary Range

2,269,574 to 2,408,843 KES per annum

The Main Purpose of Your Role

We are looking for an experience HR Assistant to join our global Global People and Culture (HR consultancy services and internal HR) team to cover for Maternity leave . As an Administrator within HR Services at Mauve Group, your role is integral to supporting and coordinating both internal HR operations and the Global HR Consultancy team. You will contribute to a range of HR consultancy administrative processes and internal HR procedures, with a focus on consultancy engagement and coordination, as well as supporting the full employee lifecycle.

Due to the international nature of the role, the post holder may occasionally be required to work outside normal working hours to support business needs across different time zones. Any such additional hours will be managed in line with company policy and applicable employment legislation.

The role may also require occasional travel and attendance at a local office, as reasonably required.

What Will You Be Doing as a HR Services Administrator?

Contractor/Employee Life Cycle Processes

• Assisting in developing and implementing new HR services consultancy processes.
• Providing administrative and support for the recruitment and onboarding/offboarding of HR internal employees and HR consultants, including formatting role descriptions, adverts, and managing contracts.
• Coordinating internal Mauve employee recruitment processes, including job description formatting, adverts, and coordinate interview scheduling and screening calls.
• Supporting reference/testimonial monitoring, right-to-work checks, and remote working assessments for internal Mauve employees.
• Managing HR consultant and employee records, file management, ensuring data accuracy in HR systems.
• Updating and maintaining confidential online employee data using HRIS (Sage) and associated folders.
• Managing HR and specialist email boxes.
• Supporting compliance with HR policies, procedures, and contractor protocols.

Administration Support

• Serving as the primary contact for HR consultants regarding administrative queries.
• Providing administrative assistance with contracts, letters, templates, and emails. Including formatting .
• Answering emails and letters, when appropriate and instructed.
• Maintaining accurate records for internal Mauve employees, including occupational health referrals and benefits.
• Handling inquiries related to Learning and Development initiatives, including the Mauve Academy.
• Assisting with project-related administrative tasks and organisational chart updates.

Policy and Protocol Development

• Supporting the development and implementation of HR policies and procedures.
• Assisting with the review and updating of the Mauve Staff Handbook.
• Supporting the development of HR consultancy Handbook and relevant documents/forms.

Performance Management - Mauve Internal Employees

• Assisting in implementing and monitoring performance management processes.
• Maintaining sickness and probationary records.

Engagement and Recognition

• Providing administrative support for employee and contractor engagement initiatives and recognition programs.
• Processing Consultant invoices with the finance to facilitate payment.
• Ensuring that agreed consultant time schedules tally with individual submitted invoices.
• Assisting in administering programmes to foster a positive workplace culture.

Projects

• Collaborating with the HR team on people development projects, providing administrative support.
• Conducting desk top research for project planning and execution.
• Helping to design and formulate effective PowerPoint presentations.
• Supporting HR communication efforts and dissemination of key messages.

General Administrative Tasks

• Handling day-to-day administrative tasks, including scheduling meetings and managing correspondence.
• Providing administrative support for department invoicing and budget management.
• Processing HR contractor invoices, ensuring accuracy and timely payment.
• Cross checking consultant hours
• Documenting HR-related activities accurately and in a timely manner.
• Supporting regulatory information development.

Requirements

To thrive at your role, we expect you will have:

• High school level qualification, this includes: High school diploma, A / I Levels, Lykeio, KCSE, Baccalaureate, Leaving Certificate (LCA), National Vocational Qualification Level 3, or equivalent.

Desirable: Bachelor’s degree in any subject / CIPD level 3 or equivalent and second language.

Experience

• Minimum of three years of experience in HR/consultancy administration.
• Invoice administrative experience.
• Demonstrable experience of working with a range of HR systems and processes as well as with multiple stakeholders.
• Experience of working with Microsoft products.

Skills

• English - Excellent verbal and written communication skills.
• Strong organisational and multitasking abilities.
• Ability to handle sensitive information with discretion.
• Attention to detail.
• Proficient in using Microsoft products including power point.
• Good sense of humour.

How to Apply

Please address your cover letter, indicating why you want to work at Mauve Group to the hiring manager Chris Williams, Global People and Culture Director.

Email your cover letter alongside your CV, in English, summarising in your cover letter how your qualifications, experience, knowledge and skills clearly meet the requirements of this administrator role , to recruitment@mauvegroup.com with the job title - HR Services – Administrator in the subject line.