HR Cordinator

Job Description

Our client is a NGO based in Chogoria, that is focused on community development organization with a mission of promoting sustainable livelihoods and family health in Africa. They are looking to hire a Human Resource Coordinator will support and coordinate the day-to-day human resource functions to ensure efficient HR service delivery.

Key Responsibilities

• Human Resources Coordination & Support

• Ensure compliance with statutory regulations and organizational policies; identify and flag non-compliance issues.
• Maintain and update HR manuals, policies, and procedures in line with best practices.
• Coordinate and maintain the HR Calendar and send timely reminders to relevant staff.
• Prepare HR documentation including contracts, confirmation letters, probation tracking, exit letters, and reports.
• Maintain and update staff records (physical and digital) ensuring confidentiality and accuracy.
• Track contract timelines and notify supervisors of upcoming expiries.
• Prepare HR reports including performance management summaries and monthly activity tracking.
• Coordinate staff entry and exit processes including clearance and documentation.
• Liaise with IT to ensure activation/deactivation of staff from systems.
• Maintain professional relations with internal staff and external stakeholders (government bodies, statutory agencies, insurance providers, consultants Administration

• Coordinate staff enrollment in medical, insurance, pension, and other benefit schemes upon reporting.
• Ensure timely removal of exited staff from benefit providers.
• Follow up on medical/insurance claims and support staff in processing reimbursements
• Maintain accurate leave records in the leave management system.
• Prepare quarterly leave utilization and reconciliation reports.
• Notify Finance of payroll-related updates (new hires, exits, salary adjustments, unpaid leave, etc.).

Recruitment & on boarding Coordination

• Coordinate recruitment processes in collaboration with hiring managers, ensuring transparency and compliance.
• Prepare job advertisements, coordinate interviews, and maintain recruitment documentation.
• Maintain a recruitment tracking system.
• Facilitate reference checks and employment verification processes.
• Coordinate onboarding and induction of new staff.
• Ensure employment contracts align with Kenyan Labour Laws and internal policies.
• Support managers in performance appraisal and probation confirmation processes.

Staff Capacity Building & Development

• Collate staff training needs and maintain a training database.
• Coordinate internal and external training sessions.
• Track training participation and maintain related documentation.
• Support capacity building initiatives across departments.
• Sensitize staff on HR policies and procedures.

Employee Relations & Discipline

• Support employee relations initiatives that promote a positive working environment.
• Serve as a neutral contact person in handling workplace concerns.
• Assist in disciplinary processes in collaboration with relevant managers and senior leadership.
• Ensure proper documentation of conflict resolution and disciplinary procedures.

Any Other Duties

• Perform any other HR and administrative duties as assigned by the Managing Director/Board Liaison or any other authorized Hope Core official.

Qualifications & Experience

• Bachelor’s Degree in Human Resource Management, Bachelor of Commerce/Business Administration (HR option), or related field.
• Higher Diploma in Human Resource Management is an added advantage.
• Membership with a recognized professional HR body (e.g., IHRM – Kenya) is desirable
• Minimum of 3–5 years’ progressive experience in Human Resource management, preferably in an NGO setting.
• Demonstrated experience in recruitment coordination, benefits administration, and employee relations.
• Experience handling HRIS and payroll coordination is an added advantage.
• Knowledge of Kenyan Labour Laws and statutory requirements (NSSF, SHIF, PAYE, etc.).

Core Competencies

• High level of integrity and confidentiality.
• Strong organizational and coordination skills.
• Good interpersonal and conflict resolution skills.
• Ability to work collaboratively with multi-disciplinary teams.
• Attention to detail and ability to meet deadlines.
• Proficiency in Microsoft Office and HR information systems.

How to Apply

If you are up to the challenge and possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (Human Resource Coordinator-NGO) to jobs@corporatestaffing.co.ke