Buying Assistant

Optimise Outsourcing is looking for a highly organised and detail-oriented Buying Assistant to support our buying team in the development and management of product ranges. This role is key to ensuring smooth product setup, accurate data management, and effective communication between internal teams and external suppliers.

Our client is a well-established UK-based automotive accessories brand operating across retail, wholesale, and eCommerce channels. With a strong reputation for delivering practical, high-volume product ranges, the business combines commercial awareness with disciplined operational execution. Their model is built on effective global sourcing, supplier coordination, and efficient logistics, supported by structured internal processes across purchasing and administration. They operate with a straightforward, results-focused culture, valuing individuals who take ownership, communicate clearly, and contribute to keeping operations running seamlessly. As the business continues to grow, they are strengthening their operational support function with individuals who can add immediate value.

Key Responsibilities:
- Set up and maintain product information accurately on internal systems
- Support the buying team with product lifecycle administration
- Liaise with internal teams (e.g. design, compliance, marketing) to organise artwork, packaging, and certification requirements
- Coordinate with suppliers and factories to request, organise, and track product samples
- Maintain accurate records of samples, approvals, and product specifications
- Assist in preparing range plans, product data sheets, and buying reports
- Update and manage product pricing, costings, and margin trackers
- Support supplier communication and ensure all documentation is up to date
- Assist with admin on the shipping side, as required – contacting factories, forwarders, updating arrival dates on our system and so on.
- Provide general administrative support to the buying team

Essentials:
- Strong proficiency in Microsoft Excel (e.g. data management, basic formulas, spreadsheets)
- Excellent attention to detail and accuracy
- Strong organisational and time management skills
- Ability to manage multiple tasks and prioritise effectively
- Good communication skills, both written and verbal
- Comfortable liaising with internal teams and external suppliers
- Proactive and able to work independently as well as part of a team

Desirable:
- Previous experience in a buying, merchandising, or administrative role
- Experience working with product management or ERP systems
- Understanding of product development or supply chain processes

Working Environment & Equipment:
- Office-based role in Nairobi.
- All equipment provided, including:
- Computer and monitors
- Headset and telephony systems
- Secure access to required systems
- Candidates are not required to provide their own equipment.
- Remuneration is aligned with experience and current market standards.

How to Apply:
To be considered for this role, applicants must complete ALL the following:
Step 1 — Complete the mandatory assessment
Step 2 — Upload your CV and cover letter via the assessment portal
Step 3 — submit your application for review
Applications without completed assessments will not be reviewed.