BID Executive - Nairobi

Job Description

We are seeking a highly driven BID Executive to lead and manage end-to-end bid and tender processes that support our growth in selling Microsoft products and services. This role is ideal for a detail-oriented, analytical, and strategic professional passionate about the ICT sector and experienced in navigating Kenya’s procurement landscape. As a BID Executive, you will play a critical role in developing top-quality proposals, driving competitive positioning, and contributing directly to the company’s revenue growth.

Reporting Line

This position reports directly to the Business Development Manager

Key Responsibilities

• 1. Bid & Tender Management
  • Identify and monitor advertised bids, tenders, and proposal opportunities across public and private sector platforms
  • Lead, the preparation, coordination, and submission of responses for bids, RFPs, RFQs, EOIs, and relevant tenders.
  • Ensure all proposals comply with client requirements: technical, financial, and administrative as well as deadlines, and company standards.
  • Analyse bid documents from clients across public and private sectors.
  • Develop bid plans, schedules, and deliverables to ensure on-time submission.
  • Maintain a repository of reusable bid content, templates, and case studies.
• 2. Proposal Writing & Documentation
  • Prepare compelling technical and commercial proposals aligned with Microsoft products and services
  • Work with sales, technical teams, and management to craft impactful value propositions.
  • Review and edit proposal content to ensure accuracy, consistency, and compliance.
  • Ensure branding and format follow company and Microsoft Partner guidelines.
• 3. Collaboration and coordination
  • Work closely with project teams in articulating customer requirements to ensure competitive and feasible technical proposal responses.
  • Coordinate internal approval processes (pricing, terms, certifications).
  • Liaise with relevant stakeholders to align bids with product offerings and licensing models.
  • Facilitate review meetings and approvals before submission.
• 4. Market Intelligence & Strategy
  • Maintain a structured opportunity tracking and tender calendar for the organization.
  • Regularly scan procurement portals, corporate websites, and partner channels for relevant opportunities.
  • Work with the rest of the Business Development team to qualify opportunities and support Go/No-Go decisions.
  • Track ICT procurement trends in Kenya (government and enterprise sectors).
• 5. Compliance
  • Ensure compliance with Microsoft partner requirements and certifications
  • Ensure all bids meet regulatory and statutory requirements
  • Maintain and update company profiles, certifications, and documentation on procurement platforms.
  • Track renewal deadlines for registrations, certifications, and compliance documents.

Academic and professional Qualifications

• Bachelor’s degree in IT, Business, Procurement, or a related field.
• Minimum 3 years of experience in bid management or proposal development in IT or technology sales sector.

Essential Skills

• Experience with Microsoft products or Microsoft Partner ecosystem (highly advantageous).
• Strong understanding of cloud solutions (M365, Azure) and Microsoft licensing models.
• Good grasp of Kenyan procurement laws and tendering procedures.
• Excellent research, writing, editing, and documentation skills.
• Strong analytical, organizational, and multitasking abilities.
• High integrity and ability to handle confidential information.
• Ability to work independently and under pressure.
• Strong team collaboration and strategic thinking.